The Modern Square
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The Modern Square

Contents
Overview
Advertise In The Modern Square
Content Deadlines/Delivery
Subscription Dances

Overview


To get to the previous page, press the BACK BUTTON on your web browser. To return to the ASSDF Homepage, click on the ASSDF logo at the top of the page. This page was updated on Oct. 28, 2018.

The Modern Square
is the ASSDF's publication, containing reports from the various square and round dance clubs and organizations across Arkansas...as well as information on upcoming special dances. The ASSDF, and your fellow square and round dancers THANK YOU in advance for your support, and subscription.

Subscriptions to The Modern Square are $20 per year. The publication had originally been published monthly since its inception. However, due to a continuing decrease in the number of subscribers and ads each month...combined with the continuing increase in both postage and printing costs, it has been REDUCED to quarterly (4 times a year). As a result, the print edition is now published ONLY in February, May, August, and November. Other publications, including National Squares, was at one time, a quarterly print edition...but went to e-Edition ONLY a few years ago. The former National Square Dance Directory was also at one time, a yearly print publication, which had gone to e-Edition as well...but it apparently has now ceased publication.

The e-Edition of The Modern Square, remains MONTHLY through the end of 2018...but it will also become QUARTERLY in 2019...published on the same schedule as the print edition noted above (February, May, August, and November). Of note, you ORIGINALLY had to ALREADY HAVE a PAID SUBSCRIPTION to get a copy of the e-Edition. But, the e-Edition is now available by itself, FREE OF CHARGE, by provding ones name and email address to the Editor. The email is NOT given out, or used for any other purpose...but is required to prove that it is a valid Email address.

Note that Current Paid Subscriptions, which were getting the e-Edition already, will continue to receive such. However, when their print subscription runs out, they will no longer get a print edition...but just an e-Edition...unless they advise the Editors that it's no longer wanted or needed.

To SUBSCRIBE, or to RENEW YOUR PRINT SUBSCRIPTION, print, and fill out this Subscription Form (you will need the Adobe Acrobat Reader to view/print the file), and mail it, along with your check or money order (DO NOT SEND CASH), payable to the ASSDF, for $20 per year, to the ASSDF Treasurer...see the ASSDF Officers Page for details on the mailing address. Subscription Address Data will be forwarded to the Circulation Chairman via email or phone contact, and the Subscriber Database will be updated accordingly. When a new Treasurer is elected/takes office, the information will be updated here, and in The Modern Square as soon as possible.

If you make the payment out to any entity besides the ASSDF...if you fail to sign the check...or if you mail it to the Circulation Chairman instead of the Treasurer, your payment is likely to be RETURNED, and your new/renewal subscription request will NOT be processed. If it the subscription expires because of this, your data will be REMOVED from the database, and you likely will NOT be able to get back copies of missed issues.

However, if you have a MAILING ADDRESS CHANGE (your subscription is NOT up for renewal at that time), mail the form to Daryl Stout, P.O. Box 55655, Little Rock, AR 72215. If your email address changes, please notify the Editor as soon as possible, to avoid losing the copy of the e-Edition being in your Inbox each month.

Please note that the ASSDF is NOT RESPONSIBLE for lost, stolen, or misdirected mail. You will need the Adobe Acrobat Reader to view and/or print the Subscription Form, noted above.

PLEASE PRINT CLEARLY the information on the Subscription Form, as some recent subscription forms have been TOO ILLEGIBLE TO READ. If the letters ''get wet'' in the course of delivery, and the form gets ''smudged'', we don't know where to send the subscription...let alone contact the dancer to verify the information.

If your printed edition copy of The Modern Square is RETURNED as UNDELIVERABLE, your subscription will be SUSPENDED, until you contact the Circulation Chairman with the updated information. It now costs nearly 60 cents to take care of this at the Post Office, every time it occurs, and this rate is likely to increase in the coming years. Then, to purchase an additional envelope to mail a replacement copy via First Class Mail (if one is available), that adds an additional $1.40 -- so, it basically comes to a $2 cost to the ASSDF for every copy returned as UNDELIVERABLE. As noted above, if your email address changes, please notify the Editor as soon as possible, or you will NOT receive the e-Edition in your Inbox.

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To make dancers aware of when their print subscription will EXPIRE, I have restarted mailing out Reminder Cards like the one shown above (last updated Feb. 25, 2018). These are mailed out around the 25th of the month, and before the 1st of the following month, before the month of issue when the subscription expires. Unfortunately, around 70% of these cards that are sent out, do NOT generate a renewal.

As an example, dancers whose print subscriptions are to expire in November, are mailed a card in late September...since the database for the November issue is sent in in early October. The Subscriber Database for each print issue is sent to the printer by the 10th of the month, preceding the month of issue (click here for more information); and once the deadline passes, if a renewal has not been received by the ASSDF Treasurer (who forwards this data to the ASSDF Circulation Chairman, that subscription data is REMOVED from the Subscriber Database.

Please note that the mailing of the Reminder Cards done AT NO CHARGE to the ASSDF, whether for postage, envelopes, cards, ink cartridges for printing, etc. Note that there will be ONLY ONE CARD SENT to a subscriber. If the subscriber fails to renew, it will be assumed that they (unfortunately) do not wish to renew their print subscription.

The Subscriber Database for the print edition and e-Edition of The Modern Square is sent to the printer, and to the Editor, on the 10th of the month, preceding the month of issue. After that, any changes, additions, corrections, or deletions for the print edition, must WAIT until the next issue of publication. PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO RENEW YOUR PRINT SUBSCRIPTION!!...and that includes at a Subscription Dance that is scheduled very close to the 10th of the month, preceding the month of issue. Otherwise, you risk MISSING one or more issues, and you likely will NOT be able to obtain copies of the missed issues, even if you had material published in them!!

If you have a question as to WHEN your subscription expires, or if there is a discrepancy on your subscription expiration, please contact the Circulation Chairman IMMEDIATELY, via information on the ASSDF Officers Page. You can contact the Circulation Chairman via email, voice mail, or Postal Mail, or on Facebook. When working with computers, mistakes are guaranteed to occur.

Also, if you do not have a computer or internet access...and calling Little Rock is long distance for you, then you will need to write your name, address, phone number where you can reached, and the best time to contact you, on a piece of paper...then put it into an envelope with First Class Postage, and mail it to the Circulation Chairman at his Post Office Box address. Whichever method is used, you will be contacted as soon as possible (I have unlimited long distance to the contiguous 48 states). If you do NOT contact the Circulation Chairman, then it will appear that nothing is wrong with your subscription.

Note that if data from a Subscription Dance is DELAYED in getting to the Circulation Chairman, because of Postal Service delays, etc. it could take 2 months or more to restart your print subscription.

Please do NOT have someone else contact the Circulation Chairman, concerning YOUR PRINT SUBSCRIPTION...as the information then is ''second hand''. If the information they have is WRONG, it could take longer to fix the problem with your subscription. The only exception to ''second hand data'' is for the next of kin of a dancer who has died, to contact the Circulation Chairman, to end the subscription, because of said dancers death. In rememberance of those dancers who are gone, but not forgotten, a special recognition page is located here. The next of kin can download back issues of the e-Edition, if available, here. You will need the Adobe Acrobat Reader to view/print the file(s). Note that if you are on dial-up or DSL internet instead of broadband, it will take some time to download the file(s).

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Advertise In The Modern Square


Besides a paid subscription (noted above), you can also support The Modern Square with placements of advertising in the publication. Note that rates are different for ASSDF Member Clubs, versus Commercial (non-ASSDF) members. ADVANCE PAYMENT IN FULL IS REQUIRED, and should be sent to the ASSDF Treasurer (who will notify the Editor that payment has been received), noted here. Please make the checks payable to ASSDF. Note that these rates are subject to change without notice, even if the print edition is eventually discontinued. The ASSDF Editor reserves the right to omit, condense, or rewrite all items submitted.

A list of those businesses and individuals that advertise in The Modern Square, along with advertising rates is located here.


The ASSDF has added Booster Ads to The Modern Square. The ads, at $10 per insertion, are for non-square dance related announcements, and used to support The Modern Square. For details, click here. You will need the Adobe Acrobat Reader to view/print the file.

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Content Deadlines/Delivery


For information to get into The Modern Square, it has to be in the hands of the Editor by the 5th of the month, preceding the month of issue; and the printer has to have it by the 10th of the month (if not before), preceding the month of issue. The printer can usually have it printed in less than 5 days, and then taken to the Postal Facility in Little Rock.

The reason for the deadlines are that The Modern Square was originally handled under a ''bulk/periodicals rate'', which was LOWER PRIORITY than First Class Mail. Note that, at times, because of schedule conflicts, the Editor may require an EARLIER date deadline for item submissions...please check The Modern Square for these announcements. If the Club Report, ad, etc. does not make it to the Editor prior to this deadline, it will NOT appear in the upcoming issue. Conversely, if subscription updates do not make it to the Circulation Manager by the deadlines noted below, the subscription will be DELAYED until the next issue, and both the printed edition and e-Edition will be quarterly (February, May, August, and November), effective 2019.


Take note that once the Circulation Chairman sends in the subscriber database to the Printer, IT IS OUT OF THE HANDS of the ASSDF, and becomes THE RESPONSIBILITY OF THE PRINTER. Once the publication has been printed, and taken to the Post Office facility in Little Rock (prior to the 23rd of the month, preceding the month of issue), IT IS THE RESPONSIBILITY OF THE POSTAL SERVICE to get that delivered.

If your address in the database is CORRECT, and your SUBSCRIPTION IS NOT EXPIRED...but you still are not getting your copy of The Modern Square by the first or second day of the month of issue (not including Sundays or holidays), then you MUST contact the Post Office in your Zip Code area, and you must complain vociferously. Unfortunately, as noted above, since The Modern Square is sent via the Periodicals Postage rate, it has a lower priority than regular First Class Mail...so, it can't be traced.

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Subscription Dances


Subscription Dances are where dancers can sign up for, or renew their print subscription to The Modern Square. The following is a list of these scheduled dances, and it was last updated as of the date at the top of this page. While I personally am unable to make most of these dances (due to taking care of my elderly Mom, plus health issues of my own, and severe weather operations via Skywarn to the National Weather Service in Little Rock, etc.), at least one of the ASSDF Officers should be there. Please check with the Club Contact listed below, prior to traveling to the dance...to be sure that the dance hasn't been cancelled or postponed at the last minute, for weather or another reason. Subscription Dances can always be rescheduled, if need be. All times listed are U.S. Central Time.

Please try to schedule your dances at least three (3) months ahead...so sufficient time can be had to get it into The Modern Square, and onto the ASSDF website. You may schedule a Subscription Dance as far ahead as one year in advance.

If the Subscription Dance information below is incorrect, please contact me via this link, or from the information listed on the ASSDF Officers page...with the details. Again, this is taken DIRECTLY from The Modern Square; however, I sometimes unintentionally make typographical errors in transposing the information...or I may be delayed in getting it posted, if I have computer, internet, or weather issues.

While some clubs can't work around such deadlines, dancers who wait until the last minute to renew need to bear this in mind.

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No subscription dances known of at this time.

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